POC for Referral Fees

This guide outlines the steps for processing commissions when a referral fee is paid outside of closing.

When a referral fee is due from a transaction—even if it's paid outside of closing—the following documents must still be submitted to the file: an accounting sheet or referral agreement, and a W-9.

1. Receive the Ratified Settlement Statement
   • confirm that the referral fee is listed as a separate line item on the ALTA.

2. Process the transaction as usual. Follow standard procedures for entering and closing the transaction.
   • Enter the full commission amount in Darwin.
   • Enter referral details. Include the referring broker’s information and referral fee percentage or flat amount.
   • Add a Note in the Commission Notes Section stating that the referral fee was paid directly to the referring broker.

3. In the Post Screen, confirm that we have all the vouchers.
   • Click on "Paid at Closing?"
   • Check all the vouchers that still need to be paid. Make sure the referral fee voucher is unchecked.
   • Confirm that the Invoice order total matches the commission funds amount received.
   • Post the transaction without entering the details under "Record Payments received".

4. Record the Payment in the Sales tab.
   • Navigate to the Sales tab in Darwin and click on Add Payments.
   • Search for the property under Pay by Check tab.
   • Click the checkbox next to the commission amount.
   • Confirm that the payment date matches the close date then Click Post.

5. Posting the Deposit in the Banking tab.
   • Skip this step if the commission funds have not yet been received.